Office Assistant – Immediate Part Time Opening

4 hours per weekday Monday thru Friday.

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Starting Hours are flexible and will be finalized pending applicant’s daily schedule

Possible Regular Hours: Mon-Fri 10a-2p, 11a-3p, 12n-4p

Due to the nature of the industry there may from time to time be opportunity increase hours.

Examples include;

i) Helping with regular events in the community attended by one of the stations

                        a) Fourth of July in Plattsburgh (Sponsored by Y106.3)

                        b) High Peaks Hospice Radio Day (ROCK105 and WNBZ)

                        c) Kiwanis Radio Week – Teddy Bear Picnic (ROCK105)

                        d) Plattsburgh’s Relay for Life / SUNY Plattsburgh Relay for Life (Y106.3)

                        e) Winter Carnival News Coverage on WNBZ

                              Promotional Activity on ROCK105 & WNBZ

                        f) First Night Saranac Lake – (News Coverage on WNBZ)

ii) Live Broadcasts (Currently limited due to the short staffing)

iii) Self Promotion at other people’s major events – ORDA Hockey / Globetrotters / Lions Auction etc…

iv) During Billing Week – additional hours may be scheduled to assist with printing, recording, scanning, collating, stuffing and mailing invoices along with other billing related activities.

There is a possibility for this position to receive more regular hours in the future – any increase in hours will be based on the ongoing needs of the station, and the productivity, motivation and performance of the applicant.

 The Office Assistant will be responsible for the following tasks under the direction of the Business Manger;

1) “Traffic”

i) Verify Customer information / Order Entry / Payables Entry / Accounts Receivable / Co-Op Copy & Affidavits

ii) Generation of each station’s commercial logs

iii) Editing advertiser placement, daypart rotation, product separation, and commercial continuity

iv) Assuring smooth transitions (uploads) from “Traffic” logs – to daily Program logs

v) Confirming spot load continuity during creation of daily Program Logs

2) National / Regional Affidavits

i) Accessing national partner Networks databases online

ii) Download the necessary documentation and audio to complete each Network’s requirements

iii) Translate and convert downloaded data / Audio into the appropriate local formats

            I.e.:      a) Assign new Network spots’ Cart numbers

                        b) Convert mp3 audio to correct local format – ie: Broadcast Quality Audio

                        c) “Drag” Broadcast Quality Audio into “DAD” system (Our On Air Players)

iv) Completing online affidavits confirming the airing of all required Network Commercials

v) Coordination with each partner Network to automate daily routine activities where possible

                 a) Streamline the process

                 b) Maximize efficiency

3) Organize and Maintain Station Databases and files

i) Scanning paperwork into appropriate folders

ii) Categorize, clean, re-build where necessary and maintain the FCC Public File

iii) Categorize, clean, re-build where necessary and maintain the Client Folder

iv) Schedule and maintain backups for ALL station files and folders

v) Schedule and maintain backups for ALL station websites and off site data

vi) Develop, categorize, label and maintain up to date Inventory of all Office Furniture, Electronics, and Promotional Items

4) EAS – 911 – AMBER ALERT (Primary Station Contact)

            i) Scheduling and logging of weekly and monthly on air tests and activations

            ii) Ordering supplies (Ink / Paper to assure proper functionality of reporting systems)

            iii) Maintain log and records of all EAS activity whether transmitted or received

            iv) Regularly review FCC EAS regulations and assure compliance with those regulations

            v) Communicate with NY and VT EAS Coordinators and maintain all appropriate EAS monitoring Assignments

5) Reception / Telephone / Gatekeeper

i) Answer phones – Identify Priorities / Listen / Triage / Answer Questions / Follow Up / Take Action / Voicemail

ii) Maintain and assure the continuity of all Voicemail and related announcements – Update when necessary

iii) Take Requests on the Request Lines / Welcome visitors, guests, winners, customers, clients

iv) Maintain Prize Inventory / Mountain Radio Marketplace Inventory

Office Assistant – Qualifications

 Applicants will be asked to document their comfort level and ability working with computers. Specifically, the ideal candidate will provide evidence of their previous experience and comfort level with computer programs such as Microsoft Excel, Microsoft Word and others specific to previous experience. Documented experience with ACT, Access, and Front Page, Audition, Outlook or other proprietary programs will be a plus.

 The Ideal candidate will provide references from, and evidence of previous work experience along with the ability to read and understand a product manual and be comfortable following directions in an active working environment. Applicants must also be able to work in a challenging atmosphere and be able to focus on tasks which require efficient us of time and attention to detail while managing deadlines associated with those tasks. Organizational skills are a pre-requisite and will be essential to the tasks. A working knowledge and understanding of bookkeeping is a plus. Someone with a good work ethic, who is comfortable managing more than one task at a time, and who can work independently without constant direction while able to maintain a high level of communication and coordination with the Business Manager.

 Please Send Resume to employment@mtnradio.com or call 518-891-1544 to schedule an interview. Mountain Communications is an equal opportunity employer.